There are many factors you’ve got to consider if you’re coordinating the efforts of a large upcoming open house. Just dealing with that many people in a space is a big feat, let alone all the details you have to think about behind-the-scenes so that things will appear to run without problems on the surface (so much work happens behind the scenes to make it look easy!).
Using coaches to help shuttle your guests will help you to avoid crowded, congested parking lots and help the overall traffic flow a bit easier. You won’t have to set aside as much parking as you would need to otherwise, and shuttling makes things a whole lot easier.
And, as for the other details you must plan for?
Promotional material. If a load of people are coming to tour a facility, it’s great to have some material for them about the structure itself: a postcard photograph, informational pamphlet, or something else along those lines. It’s nice to have something that people can look at as they are there and take with them when they go.
Ticketing. You’ve had the chance to have some way to control traffic flow, and ticketing helps you do just that. Allotting only a certain number of tickets for varying time slots will help to handle the amount of people that come through at any one time.
Ushers. Whenever you have a large group of people coming through a structure, it’s inevitable that you’re going to have folks that aren’t sure where to go, need help finding a bathroom, or simply have some inquiries. Having trained people on hand that can help point people in the right path or help with whatever need arises is something you’ll absolutely want to have in place.
Coordinators. When you have a group of people that are taking different shifts during the open house, you’ll want a few people that are over all of the ushers and others that are there to help. Coordinators are your main resource when you need to disseminate information or get it touch with people. (Think of the pyramid effect– entrusting so one person doesn’t have to contact everyone.).
With everything that you’ve got to stress over as you organize this event, we can absolutely help with the transportation. We ‘d love to assist you in your efforts by providing shuttle services to help deal with traffic flow and make the parking situation less hectic. Call us today for a quote!